Design sign-offs take weeks because your process is a chaotic mess of emails, conflicting Figma comments, and stakeholder meetings with no clear agenda. To get sign-offs in minutes, you must stop stakeholders from discussing aesthetics and force them to approve function and structure first. This is achieved by using a visual Single Source of Truth (SSOT) with low-fidelity wireframes and a formal, one-click approval system. Claritee is the platform built to execute this high-speed, low-friction workflow.
The 3 “Time Killers” in Your Current Approval Process
If you’re chasing clients for weeks, it’s because your process is fundamentally broken in one of these three ways:
- You Ask for Approval Too Late: You present a beautiful, high-fidelity design. The client gets distracted by the button color, the font choice, or the stock photo. You waste an entire meeting on aesthetics instead of getting approval on the core page structure and content.
- Your “Approval Channel” Is a Black Hole: You ask for feedback in an email thread, a Slack channel, and a Figma file. Stakeholders give conflicting feedback in all three places. You have no central, authoritative record of the final decision.
- You Make Approval Difficult: You force clients to log into complex project management tools (like Jira) or design software (like Figma). The friction of “I forgot my password” or “How do I use this?” delays the sign-off indefinitely.
The 4-Step Guide to Getting Sign-offs in Minutes
This high-speed workflow is about Clarity over Clutter. It separates structural approval from aesthetic approval.
Step 1: Centralize the Blueprint with Visual Sitemaps
Before you do any design, map the entire project scope with Claritee’s visual sitemaps. This gets every stakeholder to agree on the total number of pages and the project’s high-level structure. This is your first, easiest sign-off.
- Result: No “surprise” pages are added later.
Step 2: Focus on Function with Lo-Fi Wireframes
Use Claritee’s intentionally low-fidelity drag-and-drop wireframes to lay out the function of each page.
- Why it’s fast: You force the client to answer “Do we need a 3-field form or a 2-field form?” not “Can that blue be a little lighter?” You get sign-off on the requirements, which is the part that truly matters.
Step 3: Share One “No-Login” Link for Approval
This is the key to speed. Share a single, secure link from Claritee.
- Frictionless Feedback: Clients and stakeholders can view the visual blueprint, add comments, and click “Approve” without needing to log in.
- Centralized Truth: All feedback and, most importantly, the final approval are captured in one place, tied directly to the visual element.
Step 4: Create the Formal Audit-Trail
When the client clicks “Approve,” Claritee timestamps the decision and locks it into a formal approval audit-trail. This isn’t just a comment; it’s a “decision-rememberance” record. The sign-off is done. It’s final. It’s auditable.
From Minutes to Launch
Once you have this structural sign-off (which can now happen in a single 15-minute meeting or via a single link), you are free to move at full speed.
- End Aesthetic Debates: Use Claritee’s AI to turn the approved wireframe into a high-fidelity design.
- Publish with Confidence: Ship the final design using Claritee’s WordPress and Webflow integrations, knowing the core structure is already signed-off and documented.
⭐ Next Step: Stop Waiting for Email. Get a Decision.
Your process is the bottleneck. Claritee removes the friction from client approvals, giving you a clear, fast, and auditable path from idea to sign-off.
Start getting faster sign-offs today. Build your free visual blueprint at claritee.io.
